An export declaration must be made when goods are sent to a destination outside of the EU area and the following criteria are met:
- The recipient is located outside of the EU
- The item is commercial (e.g. not a gift)
- The value of the item's content exceeds EUR 1,000
Postal parcel export
The value of the item is less than EUR 1,000
Items worth less than EUR 1,000 addressed to a destination outside the European Union and to special areas outside the Excise Duty and Value-Added Taxation Area of the Union:
Attach the customs declaration CN 23 and commercial invoice in top of the item. See the country-specific required number of copies of the documents from the country information. The Finnish Customs and tax authorities approve the marking ‘Item is on its way to the destination country' visible in Posti's tracking system as an exit confirmation. Exceptions: You must make an electronic export declaration of postal parcel exports of little value in the following cases:
The item is sent in for a special procedure, for instance maintenance or further processing. If no export declaration is made, the Finnish Customs will collect the customs fee once the item is delivered back to Finland. Goods under export bans or restrictions. Feoga (agricultural subsidy) exports. Please refer to the Finnish Customs website for more information.
The value of the item exceeds EUR 1,000
The export declaration is made for items worth over EUR 1,000 addressed to a destination outside the European Union and to special areas outside of the Excise Duty and Value-Added Taxation Area of the Union:
Attach the customs declaration CN 23 and commercial invoice in top of the item. See the country-specific required number of copies of the documents from the country information. Do the electronic export declaration for the item on the Finnish Customs' website. You can also buy this service from Posti or another player. When you do the export declaration yourself in the Customs' web services, you can print the EAD (Export Accompanying Document) from the service. It must be attached on the top of the parcel in a visible place. Once the parcel reaches Posti's international terminal, Posti's forwarding will deliver the said document to the Finnish Customs who will then send the exit confirmation to the sender to be attached to their bookkeeping.
Letters with documents or goods
Letters containing goods to destinations outside the European Union:
The small customs declaration (CN 22) is used when sending items containing goods to destinations outside the EU and special areas outside the Excise Duty and Value-Added Taxation Area of the Union.
If the value of the item exceeds EUR 300, the required number of large customs declarations (CN 23) filled in a language understood in the destination country should also be included with the item. Please consult the country-specific requirements for additional information.
When sending a letter containing goods to an EU Member State, no separate customs declaration is needed.
Posti’s international parcel services and their export declarations
Export and export declaration as an EMS express service:
The EMS express service (Express Mail Service) is a cost-effective, scheduled transport service to all addresses in more than 180 countries. The items are handed over against a signed receipt to a person present at the address. Export declaration is not included in the service price. You can do the electronic export declaration on the Finnish Customs' website or you can also buy this service from Posti or another player.
Export and export declaration as a Priority parcel:
A Priority parcel is transported with fast connections from Finland to the destination country. Items are primarily delivered to the recipients, but in some countries items are delivered to a postal outlet for the recipient to pick up. Export declaration service is included in the price when shipping items to Iceland, Norway, and Switzerland. In other cases, you can do the item's electronic export declaration on the Finnish Customs' website. You can also buy this service from Posti or another player.
Export and export declaration with the Express Business Day service:
Express Business Day Parcel is a cross-border, scheduled parcel delivery that is suitable for all companies and covers all parts of Europe. You can track the delivery progress from door to door. The price of Express Business Day parcels and pallets include export declaration. A commercial invoice must be included with the item. Send the scanned copy of the commercial invoice for export declaration to email@example.com . The copy must be available at 10:00 a.m. for deliveries dispatched on the same day.
Customs slips and declarations
An export declaration must be lodged also when goods are exported to regions outside the fiscal territory of the EU, for example the Canary Islands, and when goods are taken from the Åland Islands to locations other than Finland.