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Mailing publications to addresses in Finland
Notice

We will clear any shipments left untreated during PAU's strike as soon as possible. Read more Unfortunately, due to production overload, we are unable to track or rush the progress of an individual shipment or shipment lot in our mail handling.

Mailing publications

The best solution for delivering a publication is achieved through cooperation between the publisher, the mailer company and Posti. We offer you tools for planning mailings, providing advance information and automating preparatory work. The toolbox also contains service-specific instructions.

Contract services

The ordering channels for addressed publications are PTP and the electronic mailing list. Advance orders for publication delivery are placed using PTP. The easy mailing publication deliveries are ordered using PTP or the electronic mailing list. If the mailer company uses the Sorting Service, it makes preparatory work easier and provides you with clear and up-to-date mailing instructions.

Advance order publication deliveries

Publication delivery services that are ordered in advance include

  • Nationwide Publication Delivery, Magazine Pro and Newspaper as well as local publication delivery

  • Daytime Publication Delivery and the Long-distance Publication Delivery that is ordered at the same time as Daytime Publication Delivery.

In nationwide publication delivery, your item is transported from one point to anywhere in Finland. With Posti’s local publication delivery, your publication can be quickly delivered to subscribers within a specific region. The service is intended for newspapers that are published at least once a week. Advance order publication deliveries require you to give advance information and make a mailing plan for batches to be mailed for every calendar year. In addition, preparatory work must also be carried out for publication batches. Advance information is given using PTP. Items that are part of deliveries ordered in advance must include a service-specific payment indication that is in line with Posti’s instructions.

Mailing batches must be sorted and bundled in ascending order by postal code and alphabetical and numerical address up to the apartment ID in order to maximize the number of bundles sorted by complete postal code or delivery office. You can find more detailed service-specific instructions in the Guide for Batch-Sorted Postal Items (addressing, bundling and unitizing). Control labels printed out from Posti’s systems (Sorting Service or the RCC2 Control Label Application) must be applied to the transport units.

Mailing using the PTP

An electronic mailing list will automatically be created for your mailing batch based on the advance order. The mailing batch information (the quantity of items and the unit or total weight of the publication) must be specified through PTP by 10:00 a.m. on the morning of the mailing day at the latest. After this, the mailing list will be locked as invoicing information. Mailing batches must be unitized in accordance with the instructions given in PTP or the unitizing instructions given in the Guide for Batch-Sorted Postal Items in section “Item unitizing”.

Mailing using the Sorting Service

Using the Sorting Service makes the preparatory work carried out by the mailer company easier and provides the mailer company with clear and up-to-date mailing instructions. The Sorting Service fetches the number of the mailing list from PTP and creates the mailing on the mailing list containing the advance order. The Sorting Service modifies the order information for your mailing batch based on sorting and automatically creates invoice rows for your mailing list. Invoicing is done based on the information on the mailing list.

Items that are mailed using PTP and the Sorting Service must include a service-specific payment indication that is in line with Posti’s instructions.

Mailing batches that have first been unitized based on the instructions given by Posti should be dropped off at a postal center or terminal according to the schedule agreed using PTP. You can also use a pickup transport service (subject to a charge).

The items can be dropped off at a Posti outlet, a postal center or a terminal, or the pick-up transport service (subject to a charge) can be used. The items must not be dropped off in a mailbox.

Services that are easy to start using

Publication services are best suited for publications that are published irregularly and have small delivery volumes. It is easy to start using the Publication service, which is a nationwide publication delivery service.

These services do not need to be ordered in advance. Batch sorting, or bundling, is necessary for large mailing batches. Publication batches consisting of fewer than 1,000 copies do not need to be bundled. You can buy the Publication’s Additional Handling additional service for batches of at least 1,000 copies, in which case you do not need to bundle the batch. The unbundled publication batch should be dropped off in Posti’s blue boxes, with the publications sorted by postal code. Bundling and unitizing is carried out according to the Guide for Batch-Sorted Postal Items (addressing, bundling and unitizing).

Mailing using a mailing list

Provide the mailing batch information, such as the payer, product number, publication issue, quantity, zone and unit weight using an electronic mailing list. Read the more detailed instructions for publication mailing lists here.

Invoicing is done based on the information on the mailing list. Items indicated on a mailing list must include a service-specific payment indication that is in line with Posti’s instructions.

If the customer uses PTP for other publication deliveries, they can also use PTP for orders related to the Publication service.

Items sent through the Publication service can also be mailed using the Sorting Service. The Sorting Service makes preparatory work easier and provides clear and up-to-date mailing instructions.

The items can be dropped off at a Posti outlet, a postal center or a terminal, or the pick-up transport service (subject to a charge) can be used. The items must not be dropped off in a mailbox.

The printed mailing list is a backup system for the electronic mailing list. The use of the printed mailing list is free of charge if the electronic mailing list is unavailable due to a problem with Posti’s systems.

Bundle items

With Posti Bundle services, you can send several print products to the same recipient in one delivery.

  • Max. 320 x 470 x 320 (mm), and the height of the bundle must not exceed the length of its shortest side

  • Max. weight 10 kg The Bundle service can be ordered using a mailing list, PTP or the Sorting Service. The Daytime Delivery Bundle service is intended for users of the Daytime Publication Delivery service and can only be ordered through PTP in connection with ordering the Daytime Publication Delivery service. For bundle deliveries, the quantity of bundles and the total weight of the bundle batch is recorded on the mailing list instead of the item weight. The items can be dropped off at a Posti outlet, a postal center or a terminal, or the pick-up transport service (subject to a charge) can be used. The items must not be dropped off in a mailbox.

The printed mailing list is a backup system for the electronic mailing list. The use of the printed mailing list is free of charge if the electronic mailing list is unavailable due to a problem with Posti’s systems.

Publications mailed abroad

Publications are mailed abroad either as Priority letters or as Economy letters. They are placed in envelopes, wrapped in plastic covers, or bound by paper bands. Only payment indications of the chosen service are used on the mailed items. Electronic mailing list, PTP or the sorting service can be used for mailing the items. The items can be dropped off at a Posti postal center or a terminal, or the pick-up transport service (subject to a charge) can be used. The items must not be dropped off in a mailbox.