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More specific advance information is required for the contents of goods items sent outside the EU (incl. the Åland Islands)

In accordance with the international regulation reform, goods items (letters and parcels) sent outside the EU or the special areas of the EU’s Excise Duty and Value-Added Taxation Area must include more specific advance information, both electronically and attached on top of the item. The reform will enter into force in full on January 1, 2021. Incomplete information may lead to the item’s being returned. For instance, the U.S. Customs and Border Protection will require this information for items sent to the US straight from the start of the year.

Follow these steps when sending goods outside the EU

Contract customers’ parcels and tracked letter items

Submit the sender and recipient information as well as the information in accordance with the CN22 or CN23 customs declaration to Posti either via the sending channels (e.g. SmartShip) or using an EDI message. Use the CN22 customs declaration if the maximum value of the item is SDR 300 (approximately EUR 350). If the value of the item exceeds SDR 300, use the CN23 customs declaration and also attach the number of sales/pro forma invoices required by the country of destination. The customs documents should also be attached on the item.

The required information regarding the contents of the item:

  • The sender’s full information and address in the CN23 customs declaration, including the company name

  • The recipient’s full information and address in the CN23 customs declaration, including the company name

  • An accurate description and quantity of the goods in English, e.g., ‘men´s cotton shirt, 2 pcs’

  • The weight of each item in kg, for example, the above-mentioned shirts, a total of 0.45 kg

  • The value and currency of each good, e.g., EUR 48.60 (one currency only)

  • The total weight of the item

The sender must also confirm the information in the customs declaration by dating and signing it or approving the information online. You can also disclose the following voluntary information regarding the contents of the item:

  • Customs tariff number (a minimum of six digits) The tariff number has particular significance in case of items sent for commercial purposes.

  • The country of origin of the goods. This information has particular significance in case of items sent for commercial purposes.

  • The total value and currency of the item.

Untracked letter items

Register the sender and recipient information as well as the item’s content using the CN22 form at www.posti.fi/tullaustiedot, print out and sign the form and attach it on top of the item. You can also use a ready-printed CN22 label with a bar code and register the information on it under the code.

Express letters (when using a separate express label)

You can use the untracked letter customs information registration tool (www.posti.fi/tullaustiedot) also for an Express Letter if you use the express label. Fill in the necessary information using the CN22 form, enter the item ID of the Express Letter in the tool, print out and sign the form and attach it on top of the item in addition to the express label.