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Electronic mailing list

Posti contract customers can use the electronic mailing list to submit information about letter, direct marketing and publication items to Posti.

Always send us a mailing list for your letter, direct marketing and publication items. The easiest way to do it is electronically. With a mailing list, we collect information for invoicing: the customer number, the payer information, the number of items and the service level.

Using the mailing list

  • Items indicated on a mailing list must include a payment indication according to Posti’s instructions.

  • Filling out a mailing list is easy, fast and free of charge

  • The accuracy of information improves as the system issues warnings about incorrect customer numbers, for instance.

  • You can save and archive the mailing lists and browse them later on.

  • Print pre-prepared covering labels from the system. At the same time, the mailing batch information is transferred to us.

  • You can combine information entered into the system to your or your customer’s information for reporting purposes, for instance. Customer list maintenance is easy.

Printed mailing list

The printed mailing list is a backup system for the electronic mailing list. The use of the printed mailing list is free of charge if the electronic mailing list is unavailable due to a system failure.

Print the mailing list

Consignment

Always fill out a Consignment mailing list for each mailing batch, and a separate list must be created for each country. On the list, mark all mailing types in the batch, their number of items and item weight as well as the total weight by mailing type.

1.DATE OF MAILING The mailing date must always be given on the list. Specify the day and month with two digits and the year with four digits.

2.CUSTOMER INFORMATION The "Customer" refers to the sender or the payer.

3.CUSTOMER ID The sender's or payer's customer ID is compulsory.

4.NUMBER OF INVOICING ADDRESS if no invoicing address number is given, the invoice will be sent to the invoicing address specified in the customer contract.

5.PRODUCT LIST The product list with product numbers is here(In finnish).

6.MODEL FOR NUMBERS All numbers must be written clearly on the list, either as shown in the model or in print.

7.MAILING BATCH INFORMATION On the mailing list row, enter the following: product number (compulsory), item quantity, zone and unit or total weight. Enter grams in the total weight columns with three digits. The zones to be used, with explanations, are given on the product list. The use of zones differing from the ones listed is subject to separate agreement with Posti. If an additional service is attached to the product, it should be entered below the product row in question. The number of additional services must be identical with the number of products, they are attached to. Additional service available for domestic Express Letter (19227)

  • Saturday Delivery (6845) Additional service available for domestic Customer Direct, machine sortable (19224)

  • Additional Handling for Customer Direct (17018) Additional service available for domestic Customer Direct, manually sortable (19225)

  • Additional Handling for Customer Direct (17018) Additional services available for international Priority letter (1659)

  • Express, international (7400) If a product entered on a mailing list does not meet the terms of the product in question (weight, dimensions),Posti has the right to change the item for the letter or parcel product closest to the product in question. If the letter is sent to an international destination, it will be returned to sender with a cover letter, and deleted from the mailing list.

8.INFO CODE The info code is intended for the use of the customer in order to facilitate the targeting of the invoice to the correct cost centres. Furthermore, the row-specific info code can contain a maximum of 15 characters, both numbers and letters. The info code is copied onto the invoice as such, and the meaning of code content is unknown to Posti.

9.USAGE CODE The use of this field is subject to separate agreement with Posti. Normally, this field will not be used at all. However, should the use of this field be necessary, your Posti contact person will provide more specific instructions.

10.BATCH IDENTIFIER The batch identifier comprises two characters, which can be selected freely.

11.THE DRIVER COMPLETES This part of the list is completed by Posti.

12.PROVISIONS Provisions are for entering special additional information concerning the mailing batch.

13.SENDER'S STAMP OR NAME Enter or stamp the sender's name here (publisher, printing house or mailing house).

14.SIGNATURE AND NAME IN PRINT These are obligatory. It is also advisable to enter the telephone number on the list. The mailing date shall be entered on top of the mailing list in the field provided.

15. ACCEPTANCE INSPECTION / POSTAL CODE This part of the list is completed by Posti.

1.MAILING DATE Enter the date and month with two and the year with four digits. The mailing date must always be entered in the list.

2.PUBLICATION DATE (Delivery date) Enter the date and month with two and the year with four digits. The publication date is the basis for the pricing. The publication date (delivery date) must always be entered in the list.

3.PUBLICATION NAME Enter the complete name of the publication. Enter the customer's complete name if you are using another customer number than the publication's customer number.

4.ISSUE IDENTIFIER The issue of the publication is entered without a year. The letter of a special issue, e.g. ‘B', is marked after the actual issue number.

Examples: Normal 6 Double issue 6-7 Special issue 6B Double special issue 6B-7B

5.CUSTOMER NUMBER The customer number is always entered on the form. The customer number is mainly the publication's customer account number starting with 88. The customer number can also be the customer number of the publication's payer.

6.INVOICING ADDRESS NUMBER This is filled in only when the invoicing address is different from the default invoicing address specified in the publication's product contract or customer contract. If it is necessary to use an address other than the default invoicing address, the customer should agree on this with Posti Customer Service.

7.SERVICE LIST You can find the service list with item numbers from this link. Additional information about the services mentioned in the Addressed basic delivery's additional services section: If a publication batch of a minimum of 1,000 pieces is unbundled, the Publication's Additional Handling service will be used (item number 17014) for a service ordered for a corresponding quantity.

8.EXAMPLE OF FILLING IN THE NUMBERS Numbers must be entered in the mailing list clearly according to the model either with a machine or with careful handwriting.

9.ITEM NUMBER You can find item numbers and service names from the service list of the printable mailing list. You can find the items of publication services from this link. The item number must always be entered in the list.

10.QUANTITY The quantities of mailed services are entered here. When sending bundle deliveries (product numbers 1007 and 1008), enter the quantity of bundles.

11.ZONE Domestic zones include FI = Finnish mainland and AH = Åland Islands. International service zones include: EU = EU countries - Europe, EU2 = non-EU countries - Europe and MUU = other countries. The list of countries in the zones can be found in the current valid price list.

12.UNIT WEIGHT The weight of one item in grams is entered here line-specifically. With the exception of bundle deliveries (product numbers 1007 and 1008).

Service-specific instructions for entering unit weight: A personal message will be sent as an attachment of the publication (for instance, a membership card or invoice) Enter the quantity of Economy letter attachment (item number 1028) services to the mailing list without unit weight. In addition, enter the item number of the addressed publication service used by the publication in its own line in the mailing list. Enter the total unit weight of the publication and the attachment as the unit weight of the publication in the line of the selected publication service.

13.TOTAL WEIGHT Enter here the total weight of the mailing batch. When mailing bundles (item numbers 1007 and 1008), always use total weight instead of item weight.

14.INFORMATION CODE OR DELIVERY ID The customer can use the information code to easily check the invoice Each line has its own information code The information code can contain a maximum of 15 characters, both numbers and letters. The information code is copied to the invoice as such and Posti does not know what the code stands for.

15.USAGE CODE Please agree separately with Posti if you wish to use this field. Contact Posti's Sales. Posti's contact person provides more detailed instructions if the use of the field is necessary.

16.DRIVER FILLS IN The mailer company of the publication does not fill this in.

17.SENDER'S STAMP OR NAME Enter the sender's name here (publisher, printing or mailing company)

18.RESERVATIONS Special additional information regarding the mailing batch is entered in the reservations.

19.SIGNATURE AND NAME IN BLOCK LETTERS Signature and name in block letters are mandatory information. Also enter your telephone number on the list.

20.RECEIPT INSPECTION This is filled in at Posti.

21.POSTAL CODE This is filled in at Posti.