Handing over valuable mail items (registered letters or parcels, letters with advice of delivery, insured items) to someone other than the recipient requires a power of attorney from the recipient. Posti has the obligation to verify that items are handed over to the right recipient.
If the recipient is a company or some other organization, the person picking up the item must have proof of his/her right to represent the recipient organization. Companies can prove the procuration with an extract from the trade register not older than three (3) months. The person holding the procuration of the company can authorize someone else to pick up the item. The authorization can be given for each item specifically with a power of attorney that is valid only once, or as a fixed-period authorization covering all mail items.
The power of attorney delivered to Posti must specifically concern receiving of mail, and the persons authorized to collect the mail must be named. We recommend using Itella's power of attorney form.
A power of attorney is valid for a maximum of three (3) years and Posti will not send a separate notification about the termination of the period of validity. The grantor must retain the information regarding the granted authorizations and, when necessary, take care of revoking or renewing them. The authorization can be renewed with a new power of attorney and revoked with a written notification sent to the post office that has received the power of attorney.