Instructions for filling in the letter item mailing list

1. DATE OF MAILING

  • The mailing date must always be given on the list.
  • Specify the day and month with two digits and the year with four digits.

2. CUSTOMER INFORMATION

  • The "Customer" refers to the sender or the payer.

3. CUSTOMER ID

  • The sender's or payer's customer ID is compulsory.

4. NUMBER OF INVOICING ADDRESS

  • If no invoicing address number is given, the invoice will be sent to the invoicing address specified in the customer contract.

5. PRODUCT LIST

  • The product list with product numbers is here.

6. MODEL FOR NUMBERS

  • All numbers must be written clearly on the list, either as shown in the model or in print.

7. MAILING BATCH INFORMATION

  • On the mailing list row, enter the following: product number (compulsory), item quantity, zone and unit or total weight. Enter grams in the total weight columns with three digits.
  • The zones to be used, with explanations, are given on the product list. The use of zones differing from the ones listed is subject to separate agreement with Posti.
  • If an additional service is attached to the product, it should be entered below the product row in question. The number of additional services must be identical with the number of products, they are attached to.
  • Additional service available for domestic Express Letter (19227)
    - Saturday Delivery (6845)
  • Additional service available for domestic Customer Direct, machine sortable (19224)
    - Additional Handling for Customer Direct (17018)
  • Additional service available for domestic Customer Direct, manually sortable (19225)
    - Additional Handling for Customer Direct (17018)
  • Additional services available for international Priority letter (1659)
    - Express, international (7400)
  • If a product entered on a mailing list does not meet the terms of the product in question (weight, dimensions),Posti has the right to change the item for the letter or parcel product closest to the product in question. If the letter is sent to an international destination, it will be returned to sender with a cover letter, and deleted from the mailing list.

8. INFO CODE

  • The info code is intended for the use of the customer in order to facilitate the targeting of the invoice to the correct cost centres. Furthermore, the row-specific info code can contain a maximum of 15 characters, both numbers and letters. The info code is copied onto the invoice as such, and the meaning of code content is unknown to Posti.

9. USAGE CODE

  • The use of this field is subject to separate agreement with Posti. Normally, this field will not be used at all. However, should the use of this field be necessary, your Posti contact person will provide more specific instructions.

10. BATCH IDENTIFIER

  • The batch identifier comprises two characters, which can be selected freely.

11. THE DRIVER COMPLETES

  • This part of the list is completed by Posti.

12. PROVISIONS

  • Provisions are for entering special additional information concerning the mailing batch.

13. SENDER'S STAMP OR NAME

  • Enter or stamp the sender's name here (publisher, printing house or mailing house).

14. SIGNATURE AND NAME IN PRINT

  • These are obligatory. It is also advisable to enter the telephone number on the list. The mailing date shall be entered on top of the mailing list in the field provided.

15. ACCEPTANCE INSPECTION / POSTAL CODE

  • This part of the list is completed by Posti.